Recruitment Process

Tools4Teams’s recruitment strategy strictly follows the European Charter for Researchers and the Code of Conduct for the Recruitment of Researchers. The recruitment process involves 3 stages:

  • Application – To apply for a PhD position use the link that appears in the vacancy text or the online application form (link) and provide a CV, a motivation letter and 2 references. The host institution will screen all the applications and will select a group of candidates for an interview. This selection will be done based on the motivation, academic credentials and references of the candidates and ensuring a strict equal-opportunities policy and procedure. The local recruiting committee will keep an overview of the candidates and communicate to other beneficiaries if there is a candidate that is also suitable for other projects within Tools4Teams.
  • First Online Interview – An initial interview of the selected candidates will be conducted online by the local PI. Selection will be made based on motivation, academic credentials and competences, to ensure equal-opportunities and unbiased selection of candidates.
  • Second Interview – In the second round a panel interview will be conducted by the local principal investigator at the host institution with participation of representatives of the supervising team and one academic and one non-academic partner (composition ensuring gender balance). The final ranking and comments will be recorded and communicated to the Supervisory Board to verify the adherence to the recruitment principles including equal opportunities. Selected candidates will be appointed at the host under local employment contracts, compatible with all relevant national legislation (including provision of adequate social security).

Candidates will be selected based on their scientific background and potential as indicated by their education, experience and respective master/honours thesis. Final say to selection of the candidate lies with the intended supervisor. Selection will take place in accordance with gender equality and minority rights.


To be eligible, applicants need to fulfil the MSCA basic requirements:

  1. Doctoral candidate: All researchers recruited in a Doctoral Network must be doctoral candidates, i.e. not already in possession of a doctoral degree at the date of the recruitment.
  2. Mobility Rule: doctoral candidates must not have resided or carried out their main activity (work, studies, etc.) in the country of the recruiting host organisation for more than 12 months in the 3 years immediately before the recruitment date. Compulsory national service, short stays such as holidays, and time spent as part of a procedure for obtaining refugee status under the Geneva Convention are not taken into account.


All doctoral candidates will have intersectoral and international experience through secondments, for a duration of several weeks/months, up to 30% of their recruitment period. During the secondments DCs will be supervised and trained by the PIs and senior researchers at the institution where the secondment is planned. Also, visiting DCs will participate in all local research events, lab meetings, etc., to gain insight into the local research culture.

Normal practice during secondments is for the doctoral candidates to keep their contract with the sending organization, which also pays the travel and subsistence expenses (e.g. accommodation). During their secondment, doctoral candidates receive supervision and training at the premises of the receiving organization. Secondments are differentiated from short visits, i.e. of a few days. Secondments are mandatory. If you apply for one of the positions then you agree that you will be seconded to other organizations during your contract. 

Contract, benefits and salary

Each candidate that is hired will be based at the premises of the host institute where they applied, and will be working towards acquiring a PhD for a duration of 36 or 48 months.

The Marie Skłodowska-Curie (MSCA) programme offers competitive and attractive salary and working conditions. The successful candidate will receive a gross salary in accordance with the MSCA regulations for doctoral candidates. Exact salary will be confirmed upon appointment [Living Allowance (40.800 euro/year * a correction factor to be applied per country) + Monthly mobility allowance (600 euro)]. A family allowance of €660 per month will be paid should the doctoral candidate have family, regardless of whether the family will move with the doctoral candidate or not. In this context, family is defined as persons linked to the doctoral candidate by (i) marriage, or (ii) a relationship with equivalent status to a marriage recognised by the national or relevant regional legislation of the country where this relationship was formalised; or (iii) dependent children who are actually being maintained by the doctoral candidate.  Please be aware that these amounts can be subject to taxes.

The final amount will not change in case of secondments to another organisation. The contracts include social security coverage providing at least sickness and parental benefits, invalidity and accidents at work and occupational diseases, covering the doctoral candidate in every place of implementation of Tools4Teams activities. As these will be paid by the employer and depend on country-specific regulations, the final net salary that each doctoral candidate will receive may differ. In the case of secondments to other beneficiaries or partner organisations, the social security provision will also cover the doctoral candidate during these periods.

In addition to their individual scientific projects, all doctoral candidates will benefit from further continuing education, which includes internships and secondments, a variety of training modules as well as transferable skills courses and active participation in workshops and conferences.

Further information

The EURAXESS website may provide useful information (e.g., visa). More information about Marie Skłodowska-Curie actions can be found here. For other questions you can contact us at